VAT invoicing software, by voice note or web form
Invoicing software for small businesses and sole traders. Say the job into WhatsApp or fill in a form in the web app, and WaPay writes the invoice, works out the VAT and sends it to your customer with a way to pay.
Invoices without the evening paperwork
Most invoicing tools expect you to sit at a desk. WaPay works where you already are. Send a voice note or a short text to your WaPay number on WhatsApp, or open the web app in any browser. Both create the same invoice, in the same records.
Every invoice is numbered in sequence, carries your business details and logo, and shows the VAT the way an accountant expects to see it. It goes to your customer on WhatsApp as a PDF with your bank details, and it is filed the moment it is sent. Your invoices show your bank details so customers can pay by EFT today.
Create an invoice on WhatsApp or in the web app
Pick whichever suits the moment. A voice note between jobs, or the full form at your desk with line items and attachments.
- Open your WaPay chat. Tap Menu → Quick Payment for a one-line invoice, or Detailed Invoice for line items.
- Say it or type it, e.g. “Charge Linda Tolan R4,800 for a new kitchen tap installation”.
- WaPay reads it back with the VAT split worked out. Check it and send.
- Your customer gets the invoice PDF with your bank details on WhatsApp. Reply PAID and the number when they pay.
The amount you give is the total the customer pays, VAT included.
- Open Invoices and tap + Create Invoice.
- Choose the customer, then add line items: description, quantity and price.
- Pick a VAT rate for each line, add attachments if you need them, and create the invoice.
- Send it. The customer gets it on WhatsApp with your bank details, and it appears in your invoice list with its status.
What every WaPay invoice includes
- A sequential invoice number, your business details and your logo
- VAT shown per line and in total, with your VAT number on the invoice
- Your bank details for EFT today; payment links for Pay by Bank and cards are coming soon in South Africa
- A PDF your customer can open from WhatsApp
- Automatic payment reminders if it isn't paid on time
- Status tracking from sent to paid, plus CSV export for your accountant
Invoicing questions
Are WaPay invoices VAT compliant?
Yes. Invoices are numbered in sequence and show your business details, your VAT number, the VAT rate and amount on each line, and the totals. VAT is only charged once your VAT number is saved; without one, invoices go out at 0%.
Do I need WhatsApp to create invoices?
No. Everything can be done in the web app from any browser. WhatsApp is the fastest way when you're away from a desk, and both create the same invoices.
How do customers pay my invoice?
Online payments are coming soon in South Africa. Until then, every invoice shows your bank details so customers can pay by EFT, and you mark it paid when the money arrives.
What does it cost to send invoices?
Sending invoices is free, with no subscription. You only pay a small fee when a customer pays online. See pricing.
Can my accountant get the figures?
Yes. Invoice lists and the VAT report export to CSV from the web app, ready for your accountant or your bookkeeping software.
