Supplier bill capture from a photo, email or PDF
Expense and supplier bill capture for small businesses and sole traders. Send a photo on WhatsApp, forward the email or upload the PDFs, and WaPay reads the supplier, the amounts and the VAT for you.
No more shoebox of receipts
Every supplier invoice you keep is VAT you can reclaim and a cost against your profit, as long as you can find it. WaPay captures each one the day you get it. Take a photo in WhatsApp, forward the supplier's email to your own WaPay inbox, or upload a batch of PDFs in the web app.
WaPay reads the supplier, the date, the amounts and the VAT, and shows you what it found. You check it, fix anything it got wrong, and it's filed against that supplier, ready for your VAT report and your accountant.
Capture a bill on WhatsApp or in the web app
Snap it where you are, or deal with a pile of them at your desk.
- Tap Menu → Log a Bill, or just send a photo of the bill to your WaPay chat.
- WaPay reads it and sends back the supplier, amounts and VAT, each line numbered.
- Something wrong? Reply with the line number and the fix, e.g. 1 Home Hardware.
- Confirm, and the bill is filed.
You can also log a bill by voice note or by typing the details.
- Open Bills.
- Tap 📷 Photograph a bill, use 📎 Upload bills for a batch of PDFs, or Enter manually.
- Check what WaPay read, then save. Approve it and mark it paid when you pay the supplier.
- Forward supplier emails to the inbox address shown on the Bills page and they arrive here on their own.
What happens to every bill
- Supplier, date, amounts and VAT read automatically
- Your own inbox address for suppliers who email invoices
- Bulk upload of PDFs in one go
- Status from received to approved to paid
- Purchases included in your VAT report
- Costs feed your profit and expenditure reports
Bill capture questions
What can WaPay read?
Photos of paper invoices and receipts, and PDF or image attachments sent to your WaPay inbox or uploaded in the web app. It reads the supplier, date, amounts and VAT, and you check the result before it's saved.
How do I email bills to WaPay?
Your business has its own inbox address, shown on the Bills page in the web app. Give it to your suppliers or forward invoices to it, and they appear in your bills.
Does WaPay work out the VAT on my bills?
Yes. The VAT on each bill is read and filed, and your purchases appear in the VAT report alongside your sales.
Can I upload lots of bills at once?
Yes. Upload bills in the web app takes a batch of PDFs and reads them all.
